Child welfare information case management systems contain information on complex issues and extended family structures. As information about a family becomes available, one potential issue is the creation of more than one mperson record for an individual.
Duplicate records are problematic because important information about an individual may be stored under different identifiers, which could prevent system users from having essential information available when providing services and promoting the safety of children and families. Additionally, duplicate child records may lead to multiple records (client identifiers) being submitted to AFCARS for the same child; once the duplicate record has been identified and removed, that record may be “dropped” from the title IV‐E agency’s next submission (see AFCARS Technical Bulletin #6 for more information on dropped records). Duplicate records on children, caretakers, fosterparents and perpetrators can also cause issues in an agency’s NCANDS and AFCARS extractions.
Download the paper to learn more about the following:
Preventing Duplicate Clients
Identifying Potential Duplicate Clients
Steps to Assist in the Review and Resolution of Potential Duplicate Client IDs and Client Records
Issues to Consider When Resolving Duplicate Clients IDs and Records
Additional steps to enhance your overall plan for preventing duplicates in your child welfare information system
Please contact the NRC‐CWDT at firstname.lastname@example.org for further assistance, including peer to peer technical assistance on this topic.